TECH - STRATEGY - TIME | Windows - Save Time with Easy Access to Your Most-Used Programs and Files

Windows 8 and 10 were created for those with touch screens, so for you Windows users that are still operating on Windows 7, here's a tip for you.

The Key to efficiency and saving time with your computer is being able to quickly Navigate to your programs and folders.  There are many ways to do this, here are a few that I find simple and useful.

If you are like me, you have multiple drives with programs and folders located in many locations.  However, your C Drive or Programs only from your C Drive are easily accessible.

Here's how you can quickly access everything:

1) Move Folder to Your Favorites for Quick Access

  • Windows Start ->Computer
  • Navigate to your Folder
  • Click and Drag to the Favorites Folder
  • Rename (i.e. Documents E Drive, Audio - H) 

2) Create shortcuts on your desktop

  • Windows Start ->Computer
  • Navigate to your Folder
  • Right-Click and choose Create Shortcut
  • Organize folders together

3) Use Your Start Menu and Task Bar Strategically

  • Navigate to your Program
  • Press Windows Start Button
  • Type in Program Name 
  • Right-Click and Pin to Start Menu or Task bar
  • Left-Click and drag to your desired order
  • Group programs together (i.e. Evernote, Google Drive | Audacity, GIMP | Windows Media Player, VLS | Word, Access, PowerPoint)

Easy access to your programs and files are a key to navigating your computer efficiently.  Enjoy...

 

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TECH - TIME - TIPS | Saving Time - Your Program's shortcut keys

TECH - TIME - TIPS | Saving Time - Your Program's shortcut keys

SHORTCUT KEYS = Being Faster + More Control

 
Transcending is about surpassing limits and this time saver will make you more productive and a little more while being a little more at peace.
 
I know we see these underlined letters in our programs, but how many people actually use these shortcuts to navigate quicker?  Especially when working on a laptop or tablet, when you prefer not to use a mouse.
 
 
  • There are shortcut keys for your Computer to Complete Actions
  • For Your Programs to Navigate through your Menus
  • For Your Programs to Execute Actions
 
Today we will share intermediate/advanced shortcuts with MS Office to navigate faster.
 
 
The nice part about programs in MS Office is that when you are in Microsoft Word, Excel, Outlook, PowerPoint, and Access you can see the assigned shortcut keys by pressing ALT.
 
 
Microsoft Word Shortcut Navigation - ALT + | Technology AND Save Time
 
  • You will then see the corresponding shortcut letter to press
(i.e. In Microsoft Word 2007, to Set the Margins Section 
1) Alt 
2) P 
3) M 
4) A
 
Just follow the underlined letter, (2010 and 2013 should be similar if not the same)
 
 
(I also find this to be an incredible time saver in Photo Editing (Photoshop, GIMP) instead of having to sometimes cross multiple screens to get to the Dialog Box.  For these programs, you Press Letters or Press and hold ALT + letters)
 
 
Useful Advanced Word Shortcuts in Word:
 
 
Microsoft Word Shortcut Navigation - ALT + | Technology AND Save Time

 

 
 
  • Indent Right: Press ALT, then H, then A, then I (lowercase)
  • Create Bullet Points: ALT, H, U
  • Change Font Size: ALT H, F, S
  • Change Font Type: ALT H, F, F
  • Hyperlink: ALT, N, I
 
Useful Advanced Shortcuts in Excel:
 
Excel Shortcut Navigation Menu - Technology AND Saving Time
 
 
  • Select an Entire Row: CTRL + Spacebar
  • Select an Entire Column: Shift + Spacebar
  • Change Cell to Bold: CTRL + 5
  • Change Cell to Strikethrough: CTRL + 2
  • Change Font and Size: CTRL + SHIFT + F
 
Mac:
 
Although it's been a while since I used a Mac, I did some research for you and can point you to another site for a complete list of shortcut keys.
 
 

 

To set line spacing to

Press

Single-spaced lines

COMMAND+ 1

Double-spaced lines

COMMAND+ 2

1.5-line spacing

COMMAND+ 5

Add or remove one line of space directly preceding a paragraph

COMMAND+ 0 (zero

 
 

Formatting Characters

To

Press

Change the font

Change the formatting of characters

COMMAND+ SHIFT + F

COMMAND + D
For a complete list, Support.office.com | Mac OS - MS Office Word Shortcut Keys
 
 
 
Shortcuts allow you to navigate quicker.  We shared a select group.  
Windows users, feel free to create Sticky Note (Windows Button type "Sticky notes" and paste it on your desktop.
Mac users, Open your Application Folder and Run the Stickies Application to display in a new window
 
 
I hope this expands your fluidity with MS Office (and other programs you try shortcut key with).  
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